Olivier's blog https://www.eventmapstudio.com/ en Reports without the Reporting* https://www.eventmapstudio.com/blog/960/reports-without-reporting <span>Reports without the Reporting*</span> <span><span lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="">Olivier</span></span> <span>Thu, 06/16/2022 - 17:56</span> <div class="text-content clearfix field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span>Some people love forms, and reporting requirements. A good example is the payroll process in the United States. Most companies pay their employees using payroll computer programs. It is all digital. At the end of each pay period, a program is run, checks are written, or more likely a digital bank transfer is generated, and related money transfers are digitally generated towards the various agencies withholding money from paychecks, from the Internal Revenue Service to the city tax office, the unemployment offices, both Federal and state, and social security. Yet, around April 15, Tax Day, everybody has to file more paperwork with the Federal, State, and local governments to “confirm” all the filing that has been done all year long. And on top of this, there are fines and late filing penalties for those who are late filing this duplicate, often fourplicate, information.  Some will say this is simply the result of lawyers and accountants getting elected to congress, and creating a lucrative jobs program for themselves. Others will fault an antiquated system which made sense in a pre-digital world, but now needs updating since the digitization of the payroll process has made secondary filing obsolete. Regardless, one fact remains: the digitization of processes, such as payroll processing, has made parallel redundant reporting an anachronism for many reasons:</span></span></span></p> <ul> <li><span><span><span>The data from the actual payroll is bound to be more accurate than any second-hand data generated as part of a separate payroll reporting/double-checking requirement that is seen as cumbersome and unnecessary</span></span></span></li> <li><span><span><span>The task of re- reporting data that has already been communicated is itself a waste of time, money, and resources</span></span></span></li> <li><span><span><span>The data from the actual payroll is in many cases richer than the subset of the data that is reported as part of a post-payroll requirement. The employer does not report all the data concerning the work and pay of its employees, but just the subset agencies require.</span></span></span></li> </ul> <p><span><span><span>This brings us to our topic of event layout. The digitization of the event layout enabled by EventMapStudio has implications beyond the layout itself. </span></span></span></p> <ol> <li><span><span><span>The richness of the data that can be entered in EventMapStudio, from exact geo-location, to size, functionality, power source, or food and drinks served makes any additional reporting obsolete</span></span></span></li> <li><span><span><span>The power of EventMapstudio is that all the data captured is captured for a reason: to plan and execute the actual event. It is not some artificial bureaucratic filing requirements. Therefore, the people capturing the data will be motivated to enter correct data.</span></span></span></li> <li><span><span><span>Because this data is a part of the actual process of executing the event, capturing it is not a waste of time, money, or resources.</span></span></span></li> </ol> <p><span><span><span>Compare this to the digitization of event-related information usually being performed around events. One can identify three main event digitization efforts:</span></span></span></p> <ol> <li><span><span><span>Events using CAD/CAM systems </span></span></span></li> <li><span><span><span>Government based permitting systems, usually an online form with a list of preset questions with the goal of informing the event producers of which permits they need to secure. Those questionnaires usually include questions concerning the presence of alcohol, the sale of food, or the existence of accessible restrooms.</span></span></span></li> <li><span><span><span>Post-event questionnaires to evaluate how the event performed along some metrics. Long sustainability-related questionnaires asking everything from the number of garbage cans to the use or not of recycling bins can be found in this category.</span></span></span></li> </ol> <p><span><span><span>It is interesting to note that many, if not all, of the questions in the 2 last categories can be answered by looking at the EventMapStudio map of an event. It is also interesting to note that all the information necessary to answer these questions is captured in the EventMapStudio system to achieve the overarching goal of planning and executing the event. It is not entered as part of an isolated permitting process, nor as part of a post-event analysis most stakeholders have very little interest or time to deal with. Thus, besides saving time, money, and resources, it is safe to say that the data gathered through EventMapStudio will be more complete and more accurate than any of the data generated by the permitting or post-analysis processes.  The richness of this data is what enable us to currently generate a detailed 21 pages <em>Event Sustainability Report </em>for any organization using our system. The fact that this data is captured with the unique goal of executing the event, and the richness of the reports we can generate from this data is what leads us to talk about <strong><em>Reports without Reporting</em></strong>. One could also talk of <em>Reports by Doing</em>, as all this data is really the direct product of <em>doing </em>the work of planning and executing the event.</span></span></span></p> <p> </p> <p><span><span><span>* Definition from www.dictionary.com</span></span></span><br /> <span><span><span><span lang="EN-US" xml:lang="EN-US" xml:lang="EN-US"><span><span><span><span>Reporting: Verb: <em>to prepare, make, or submit a report of something observed, investigated, or the like.</em></span></span></span></span></span></span></span></span></p></div> <section data-drupal-selector="comments" class="comments"> <h2 class="comments__title">Blog comments</h2> </section> <div class="field field--name-field-blog-tags field--type-entity-reference field--label-above"> <div class="field__label">Blog tags</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/event-sustainability-report" hreflang="en">Event Sustainability Report </a></div> <div class="field__item"><a href="/taxonomy/term/event-layout-process" hreflang="en">Event Layout Process</a></div> <div class="field__item"><a href="/taxonomy/term/reports-without-reporting" hreflang="en">Reports without the reporting</a></div> <div class="field__item"><a href="/taxonomy/term/sustainability-0" hreflang="en">sustainability</a></div> </div> </div> Thu, 16 Jun 2022 21:56:10 +0000 Olivier 960 at https://www.eventmapstudio.com Think Spatially, Act Locally https://www.eventmapstudio.com/blog/595/think-spatially-act-locally <span>Think Spatially, Act Locally </span> <span><span lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="">Olivier</span></span> <span>Tue, 02/08/2022 - 17:16</span> <div class="text-content clearfix field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span>Laying out an event is by essence a spatial task:</span></span></span></p> <ul> <li><span><span><span>Ensuring every attendee is always <strong><em>close</em></strong> to a recycle bin or a trash can. </span></span></span></li> <li><span><span><span>Making sure entrances are <strong><em>in walking distance</em></strong> of public transportations and parking lots. </span></span></span></li> <li><span><span><span>Carefully placing restrooms so they are <strong><em>never too far</em></strong> from a person who needs them. </span></span></span></li> <li><span><span><span>Making sure merchandise is available <strong><em>everywhere</em></strong>. </span></span></span></li> </ul> <p><span><span><span>The Spatial Analysis tool on the Event Intelligence palette aims at supporting event producers solving many of these spatial layout challenges. It provides the ability to select a category of map items, and set a radius around each of the items in the selected category to see the spatial environment of the items. The flexible EventMapStudio interface then allows the user to add, delete, or move items. The user can also modify the radius interactively to continuously analyze the changes on the map, and make layout decisions. Let us review three examples of spatial analysis.<strong> </strong></span></span></span></p> <h2><span><span><span><strong>How to Place Recycle Bins</strong></span></span></span></h2> <p><span><span><span>a good rule of thumb for recycle bins placement is every 30-<span>40 yards</span>. You can use the <a href="/635/solid-waste-planning-spatial-analysis-at-event-and-festivals">Spatial Analysis tool</a> in order to efficiently layout your recycle bins.</span></span></span></p> <ol> <li><span><span><span>Open your map and draw an event border for the area where your event will take place. </span></span></span></li> <li><span><span><span>Create a <em>recycle</em> map item and place it on your map.</span></span></span></li> <li><span><span><span>Open the <em>Event Intelligence</em> palette, go to <em>Spatial analysis</em></span></span></span></li> <li><span><span><span>Set the radius to 60 feet (20 yards), an select <em>Recycle bins.</em></span></span></span></li> <li><span><span><span>Duplicate the existing recycle map item as many times as you need to and place the resulting items in a way that the circles on your map cover the map entirely</span></span></span></li> <li><span><span><span>You now have a perfect layout with recycle bins placed every 40 yards.</span></span></span></li> </ol> <p><a href="/training/635/solid-waste-planning-spatial-analysis-at-event-and-festivals">Click here</a> to see an actual video of this process.</p> <p><span><span><span>If you want to leverage this map to actually set up the actual bins in the most efficient manner you can follow the following steps:</span></span></span></p> <ol> <li><span><span><span>Set the export property of all the recycle map items to true</span></span></span></li> <li><span><span><span>Load all your recycle bins on a truck</span></span></span></li> <li><span><span><span>Open your map in eventgoer mode, and enable geolocation</span></span></span></li> <li><span><span><span>Drive your truck and set up a recycle bin using the markers on the map.</span></span></span></li> </ol> <p><span><span><span>If you export all the recycle bins to the <a href="/training/250/eventgoermobile-map">eventgoer map </a>all the people attending your event will be aware of the exact location of the recycle bin. They will be more likely to recycle, and will also be made aware of the importance your organization attaches to recycling.</span></span></span></p> <h2><span><span><span><strong>How to Encourage Public Transportation Use</strong></span></span></span></h2> <p><span><span><span>According to Julie's Bicycle, a leading organization in the sustainability in the arts space, <em><span>"Audience travel accounts for the largest portion of the carbon footprint of any event or venue"1</span></em>. Encouraging Public transportation use is therefore an important element of any event’s sustainability plan. A factor in encouraging public transportation use is the proximity of your event’s entrances to bus stops and subway and train station exits. EventMapStudio provides an easy way to achieve this through the combination of two of its <em>Event Intelligence</em> wizards:</span></span></span></p> <ol> <li><a href="/training/262/public-transit-wizard"><span><span><span>The Transit Locator</span></span></span></a></li> <li><a href="/635/solid-waste-planning-spatial-analysis-at-event-and-festivals"><span><span><span>The Spatial Analysis Wizard</span></span></span></a></li> </ol> <p><span><span><span>Here are the five easy steps to achieve this:</span></span></span></p> <ol> <li><span><span><span>Place the center of your event location at the center of your screen</span></span></span></li> <li><span><span><span>Go to the <em>Event Intelligence </em>palette and click on the <em>Locate Public Transit </em>button</span></span></span></li> <li><span><span><span>Select which public transit stations you want to insert on your map</span></span></span></li> <li><span><span><span>In the <em>Spatial Analysis </em>wizard, select the <em>Mass Transit </em>item and set the radius to the maximum distance you want your entrances to be from public transportation</span></span></span></li> <li><span><span><span>The circles on the map show you where you can place your event entrances so they are easily accessible by the public</span></span></span></li> </ol> <h2><span><span><span><strong>How to Create an Alcohol-Free Zone</strong></span></span></span></h2> <p><span><span><span>Many events sell alcohol, yet want to provide an alcohol-free area for kids. The <a href="https://www.eventmapstudio.com/training/635/solid-waste-planning-spatial-analysis-at-event-and-festivals"><em>Spatial Analysis </em>tool </a>can help you achieve this.</span></span></span></p> <ol> <li><span><span><span>Open the <em>Event Intelligence</em> palette, go to <em>Spatial analysis</em></span></span></span></li> <li><span><span><span>Select <em>Alcohol</em>, and set the radius to the minimum distance you want any alcohol-serving location to be from a kids area.</span></span></span></li> <li><span><span><span>Inspect the circles on the map to make sure no kids area is included in them.</span></span></span></li> </ol> <h2><strong><span><span><span>Three Categories of Spatial Reasoning when Setting Up an Event</span></span></span></strong></h2> <p><span><span><span>It is interesting to note that the three examples above each involve a different category of spatial reasoning. Placing recycle bins involves analyzing the <strong>distribution of a type of items, and the coverage of an area</strong>. Encouraging public transportation by placing entrances in the vicinity of public transportation involves <strong>minimizing a distance</strong>, in this case the distance between event entrances and public transportation exits. On the other hand, setting an alcohol-free zone involves <strong>maximizing a distance</strong>, in effect <strong>setting up an exclusionary zone</strong> around the kids area. These three different types of spatial analysis are challenging and can benefit greatly for the automation EventMapStudio provides.</span></span></span></p> <ol> </ol> <p> </p> <p><span><span><span>1 Audience Travel Guide. Julie's Bicycle @  <a href="https://juliesbicycle.com/resource-audience-travel-guide-2015/">https://juliesbicycle.com/resource-audience-travel-guide-2015/</a></span></span></span></p></div> <section data-drupal-selector="comments" class="comments"> <h2 class="comments__title">Blog comments</h2> </section> <div class="field field--name-field-blog-tags field--type-entity-reference field--label-above"> <div class="field__label">Blog tags</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/sustainability" hreflang="en">sustainability </a></div> <div class="field__item"><a href="/taxonomy/term/encouraging-public-transportation-events" hreflang="en">encouraging public transportation at events</a></div> <div class="field__item"><a href="/taxonomy/term/recycling" hreflang="en">Recycling</a></div> <div class="field__item"><a href="/taxonomy/term/soli-waste-managment" hreflang="en">soli waste managment</a></div> <div class="field__item"><a href="/taxonomy/term/sustainable-events" hreflang="en">Sustainable Events</a></div> </div> </div> Tue, 08 Feb 2022 22:16:48 +0000 Olivier 595 at https://www.eventmapstudio.com 5 Criteria to Select a Festival Site Map Maker https://www.eventmapstudio.com/blog/543/5-criteria-select-festival-site-map-maker <span>5 Criteria to Select a Festival Site Map Maker</span> <span><span lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="">Olivier</span></span> <span>Wed, 01/19/2022 - 20:25</span> <div class="text-content clearfix field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span>Evaluating s</span></span>ite map maker<span><span> software is complicated. Sometime extensive use is required because you can only identify weaknesses by using , trying, experimenting, and ultimately hitting a wall.  But then it is too late..... Here are 5 criteria to  evaluate an outdoor event  mapping system <strong>BEFORE </strong>you invest too much time using it:</span></span></p> <ul> <li><span><span>Does the system provide underlying maps that allow zoomnig in and out ?</span></span></li> <li><span><span>Is the map <strong>to-scale </strong>?</span></span></li> <li><span><span>Sometimes you want to color items on your plan in order to identify them on the map. As  your plans change,and we all know they will, you might want to change some of the items’ colors. Does the system allow you to easily do this, or does it require you to delete items and then recreate them in a different color?</span></span></li> <li><span><span>Outdoor event usually include tents that have certain <strong>functions</strong>. For example a tent might sell beer, food, or provide first aid. If you want to keep track of this on your plan, does the system let you create a tent, then let you <a href="/training/122/items-properties">describe its functionality</a> such as <strong>beer, food, or first aid</strong>, or does it force you to create the tent and its functionality as separate unrelated items on your map?  Will your layout be encumbered  by all these tent-characteristics that have nothing to do with the spatial layout but still appear on the map itself? Will moving a tent around on your layout involve having to individually move around all the related items?       </span></span></li> <li><span><span>In general, is the user interface sophisticated enough to include functions that will not just let you drag and drop objects, but will also let you efficiently filter and <strong><a href="/131/keyboard-tricks-2">manipulate objects</a></strong>? Can you <strong>filter your map</strong> to only see the tents, or only the stages? Can you rotate,<a href="/training/123/groups-alignment"> group or align objects</a> ? Ultimately you will probably have to go through several versions of your layout. You want to be able to do this efficiently and quickly.           </span></span></li> </ul></div> <section data-drupal-selector="comments" class="comments"> <h2 class="comments__title">Blog comments</h2> </section> <div class="field field--name-field-blog-tags field--type-entity-reference field--label-above"> <div class="field__label">Blog tags</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/efficiency-selecting-mapping-system-manipulating-objects" hreflang="en">efficiency , selecting a mapping system, manipulating objects</a></div> <div class="field__item"><a href="/taxonomy/term/sustainable-events" hreflang="en">Sustainable Events</a></div> </div> </div> Thu, 20 Jan 2022 01:25:00 +0000 Olivier 543 at https://www.eventmapstudio.com EventMapStudio and Sustainable Events https://www.eventmapstudio.com/blog/207/eventmapstudio-and-sustainable-events <span>EventMapStudio and Sustainable Events</span> <span><span lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="">Olivier</span></span> <span>Mon, 06/21/2021 - 06:59</span> <div class="text-content clearfix field field--name-body field--type-text-with-summary field--label-hidden field__item"><p>We had the priviledge to be part of the first cohort of <a href="https://www.flywheelcincinnati.org/sustainablecincy" target="_blank">SustainableCincy</a>, an<strong> </strong>international<strong> </strong>accelerator program for early-stage startups in the environmental sustainability space.</p> <p><a href="https://youtu.be/JbkgoEAjQss?t=3198" target="_blank">Watch our 5 minute presentation</a> at the final event, keynoted by sustainability expert John Picard, to understand how EventMapStudio can help you drive your event's sustainability.</p> <p>The presentation focuses on how EventMapStudio can help address the mobility challenges of your events.</p> <p>You can create a free account to see for yourself how we can also help adress solid waste, food waste, energy use, water use, and ethical trade challenges for events.</p> <p><a href="https://youtu.be/JbkgoEAjQss?t=3198" target="_blank">https://youtu.be/JbkgoEAjQss?t=3198</a></p> </div> <section data-drupal-selector="comments" class="comments"> <h2 class="comments__title">Blog comments</h2> </section> <div class="field field--name-field-blog-tags field--type-entity-reference field--label-above"> <div class="field__label">Blog tags</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/sustainability" hreflang="en">sustainability </a></div> <div class="field__item"><a href="/taxonomy/term/sustainable-events" hreflang="en">Sustainable Events</a></div> <div class="field__item"><a href="/taxonomy/term/sustainablecincy" hreflang="en">Sustainablecincy</a></div> </div> </div> Mon, 21 Jun 2021 10:59:59 +0000 Olivier 207 at https://www.eventmapstudio.com REEVE, a local French initiative for sustainable events https://www.eventmapstudio.com/blog/155/reeve-local-french-initiative-sustainable-events <span>REEVE, a local French initiative for sustainable events</span> <span><span lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="">Olivier</span></span> <span>Mon, 04/26/2021 - 19:00</span> <div class="text-content clearfix field field--name-body field--type-text-with-summary field--label-hidden field__item"><p>REEVE, a local French initiative for sustainable events.</p> <p><a href="https://www.reseau-eco-evenement.net/"><img alt="REEVE Logo" data-entity-type="file" data-entity-uuid="90aa360d-f59b-465f-b2fa-6f46e47cea8b" src="/sites/default/files/inline-images/rees-logo_0.png" class="align-left" width="209" height="209" loading="lazy" /></a></p> <p> </p> <p> </p> <p> </p> <p> </p> <p> </p> <p> </p> <p> </p> <p><a href="https://www.reseau-eco-evenement.net/">https://www.reseau-eco-evenement.net/  </a></p> <p> </p> <p> </p> <p> </p></div> <section data-drupal-selector="comments" class="comments"> <h2 class="comments__title">Blog comments</h2> </section> <div class="field field--name-field-blog-tags field--type-entity-reference field--label-above"> <div class="field__label">Blog tags</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/sustainability" hreflang="en">sustainability </a></div> <div class="field__item"><a href="/taxonomy/term/events" hreflang="en">Events</a></div> <div class="field__item"><a href="/taxonomy/term/sustainable-events" hreflang="en">Sustainable Events</a></div> </div> </div> Mon, 26 Apr 2021 23:00:51 +0000 Olivier 155 at https://www.eventmapstudio.com Coldplay Pause Touring Over Environmental Concerns https://www.eventmapstudio.com/blog/154/coldplay-pause-touring-over-environmental-concerns <span>Coldplay Pause Touring Over Environmental Concerns</span> <span><span lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="">Olivier</span></span> <span>Mon, 04/26/2021 - 18:48</span> <div class="text-content clearfix field field--name-body field--type-text-with-summary field--label-hidden field__item"><p>Interesting articles in Rolling Stones Magazine about sustainability and music.</p> <p><a href="https://www.rollingstone.com/music/music-news/coldplay-pause-tour-environment-carbon-emissions-915764/">https://www.rollingstone.com/music/music-news/coldplay-pause-tour-environment-carbon-emissions-915764/</a></p> <a href="https://www.rollingstone.com/music/music-news/coldplay-pause-tour-environment-carbon-emissions-915764/"><img alt="ColdPlay in Concert" data-entity-type="file" data-entity-uuid="a109c7a7-d1f9-4835-a403-962e012dfa0a" src="/sites/default/files/inline-images/coldplay-RTM.jpg" class="align-center" width="875" height="865" loading="lazy" /></a> <p> </p></div> <section data-drupal-selector="comments" class="comments"> <h2 class="comments__title">Blog comments</h2> </section> <div class="field field--name-field-blog-tags field--type-entity-reference field--label-above"> <div class="field__label">Blog tags</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/sustainability" hreflang="en">sustainability </a></div> <div class="field__item"><a href="/taxonomy/term/music" hreflang="en">Music</a></div> <div class="field__item"><a href="/taxonomy/term/touring" hreflang="en">Touring</a></div> <div class="field__item"><a href="/taxonomy/term/sustainable-events" hreflang="en">Sustainable Events</a></div> </div> </div> Mon, 26 Apr 2021 22:48:49 +0000 Olivier 154 at https://www.eventmapstudio.com